Salt Air Film – Privacy Policy

Who we are

This Privacy Policy explains how Salt Air International Film Services LLC ("Salt Air Film", "we", "us") collects and uses personal information through saltairfilm.com and when you contact us about our production services.

Salt Air Film is a service production company based in Maine, USA. We provide location management, crew coordination and production services in the United States, primarily for clients from Germany and Europe.

Controller and contact: Salt Air International Film Services LLC, Kittery ME, USA · Email: info@saltairfilm.com

Effective date: Oct 19th 2026

Information we collect

We collect only what we need to respond to enquiries and run productions.

• Information you give us: name, company, job title, email, phone number, and the project details you send through our contact form or by email (e.g. shoot dates, locations, crew needs).

• Crew and freelancer information: if you apply to work with us or are booked on a production, we may receive your CV, portfolio links, rates, availability and payment details needed to contract and pay you.

• Business and billing information: for clients and vendors, contact and invoicing details needed to quote, contract and invoice.

• Technical information: when you visit the site, our hosting provider automatically logs data such as IP address, browser type, pages visited and time of visit.

• We do not knowingly collect sensitive information (such as health data) through the website. Production-specific data (e.g. location release forms) is handled under the relevant production agreement.

How we use your information

We use personal information to respond to you, deliver our services and meet legal obligations. We do not sell personal information.

Purpose

Legal basis (for visitors in the EU/EEA, Art. 6 GDPR)

Answering enquiries and preparing quotes

Steps prior to a contract (Art. 6(1)(b)); our legitimate interest in replying to business enquiries (Art. 6(1)(f))

Planning and running productions, booking crew and vendors

Performance of a contract (Art. 6(1)(b))

Invoicing, accounting, tax and insurance records

Legal obligation (Art. 6(1)(c))

Operating and securing the website

Legitimate interest (Art. 6(1)(f))

Optional cookies or analytics, if used

Your consent (Art. 6(1)(a)), which you can withdraw at any time

We do not use personal information for automated decision-making or profiling. We only send you marketing emails if you have asked to receive them.

Sharing and international transfers

We share personal information only where needed to deliver a production or run our business.

• Production partners: clients, crew, vendors, location owners, permit offices and insurers involved in a specific production receive the details they need for that job.

• Service providers: companies that host our website, email and accounting on our behalf, for example [website host, e.g. Squarespace], [email provider, e.g. Microsoft 365/Outlook] and Zoho (accounting). They may use the data only to provide their service to us.

• Legal reasons: where required by law, a court or a government authority, or to protect our rights.

Salt Air Film is located in the United States, so information you send us is processed in the US. If you contact us from the EU/EEA or UK, we transfer your data to the US to answer and work with you (Art. 49(1)(b) GDPR, performance of a contract or pre-contractual steps). Where our service providers are certified under the EU-U.S. Data Privacy Framework or use Standard Contractual Clauses, those safeguards also apply.

Cookies

Our website uses cookies that are strictly necessary for it to work. [If you use analytics or embedded content such as YouTube or Vimeo showreels, say so here and explain that these load only after consent.] You can block or delete cookies in your browser settings; some parts of the site may then not work properly.

How long we keep information

• Enquiries that do not lead to a project: up to 2 years, then deleted.

• Client, crew and vendor records connected to a production: for the duration of the business relationship and as long as required for tax, accounting and insurance purposes (generally up to 7 years).

• Website server logs: as set by our hosting provider, typically a few weeks.

Security

We use reasonable technical and organizational measures to protect personal information, including encrypted (HTTPS) connections and access-restricted accounts. No transmission over the internet is fully secure, so please do not send highly sensitive information by email.

Your rights

You can ask us at any time to:

• access the personal information we hold about you and receive a copy;

• correct inaccurate information;

• delete your information, unless we must keep it by law;

• restrict or object to certain processing, including processing based on legitimate interests;

• receive your data in a portable format;

• withdraw any consent you have given, without affecting earlier processing.

To exercise these rights, email [privacy contact email]. We will respond within 30 days. If you are in the EU/EEA, you also have the right to lodge a complaint with your local data protection authority (in Germany, the supervisory authority of your federal state).

Children

Our website and services are aimed at businesses and adults. We do not knowingly collect personal information from children under 13 through the website.